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How you can Decline an Interview With out Leaving the Incorrect Impression

Discovering a job means doing a justifiable share of interviewing. Usually, job seekers rating one interview for each six purposes submitted. However your calendar could look a lot busier when you have an in-demand skillet or heaps of labor expertise. This implies you’ll have to say no some interviews. However how do you do it professionally? Right here’s our recommendation. 

When to Decline an Interview? 

Earlier than you break the information to your level of contact, give the choice one other thought. Passing on an interview simply since you’re feeling nervous or your impostor syndrome kicks in isn’t the wisest transfer. Likewise, when you don’t know a lot in regards to the firm or the business, an interview can give you some perspective.  

That stated, there are additionally instances when declining an interview invitation is one of the best plan of action: 

  1. You’ve accepted one other provide job provide.  You possibly can confidently filter your calendar when you’ve already signed a piece contract with one other firm and stuck a begin date. 
  1. Wage and advantages aren’t nice. After the primary interview spherical(s), you’ve realized that what was marketed as “very aggressive pay and stellar perks” is definitely a really meager provide, not even value an try in wage negotiation.
  1. The function doesn’t absolutely align along with your expectations. Just like wage, the hiring supervisor made the place sound far more thrilling within the job description than it’s in actuality. 
  1. You’ve had a poor candidate expertise. The communication with the recruiter has been haphazard. You’ve been requested to re-send your paperwork a number of instances, and your interview obtained rescheduled. The interactions you had with HR weren’t spectacular and sure point out wider issues inside the group. So it’s finest to not waste your time. 
  1. The corporate tradition is problematic. After researching extra in regards to the firm, you’ve discovered some purple flags — micro-management, favoritism, poor working situations. Not attending the interview is ok if the worker accounts are recent and goal. 
  1. The interview course of obtained too demanding. Having three to 4 interview rounds for a mid to senior place is the norm lately. However when you’re additionally pressed in between to finish a number of case research challenges, do a persona take a look at, or do a superb chunk of labor that you just’re at present paid for (e.g., design a pattern advertising and marketing technique for the corporate), the employer is being unreasonable. 

How you can Politely Decline an Interview

An interview invitation isn’t an obligation: You’re free to just accept or decline. Nobody will maintain a grudge so long as you accomplish that professionally. Right here’s tips on how to decline an interview alternative that doesn’t sound best for you: 

Give Ample Discover 

For those who’re not within the job, please don’t waste others’ time. Decline an interview invitation inside 24 hours of receiving it. Final-moment interview cancellation leaves a poor impression on the recruiter and undermines your possibilities of interviewing with the identical firm sooner or later. Respect the hiring managers’ schedule and be immediate along with your determination. 

Select the Proper Medium 

The very last thing you’d need is getting your cancelation message misplaced within the comms limbo. For those who’ve been speaking to the recruiter totally on the telephone, give them a name to inform them your determination. 

Alternatively, you possibly can ship a brief, skilled electronic mail, or LinkedIn message. Within the case of electronic mail, be sure to copy all of the folks within the thread to keep away from info asymmetry. 

Don’t Go Into Specifics 

You don’t have to offer a prolonged clarification of why you’re declining an interview. Be transient and respectful. Thank the hiring supervisor for his or her time and the chance, after which simply state that you just’d like to say no the provide at the moment. 

You don’t want to offer the precise justification, particularly in case your determination is pushed by some unsavory sentiment, like the truth that the corporate is infamous for mass layoffs or that your former colleague tipped you about problematic office practices

Advocate Somebody Else 

Lastly, if you wish to preserve the door open and make a stable impression, advocate another person out of your community for a similar place. Particularly if the chance sounds genuinely nice! Recruiters all the time admire referrals as they assist ‘em preserve their expertise pipeline full. 

Pattern Electronic mail to Decline an Interview Invitation

Listed below are a number of pattern emails for declining a job interview, illustrating the above ideas. Be happy to swipe and adapt these to your case. 

Electronic mail for Declining an Interview 

[HR Name],

Thanks for inviting me to interview for the [job title] function. The chance sounds actually nice, however sadly, I’ve to say no at the moment. 

I admire your curiosity in my candidacy and hope you’ll discover a appropriate match quickly.


[Your Name] 

Electronic mail for Declining Observe-Up Interview 

[HR Name],

Thanks for introducing me to the [Company]. I loved our first interview because it gave me a greater function perspective. After cautious consideration, I’ve determined to not proceed interviewing at the moment as I’ve accepted a suggestion from one other firm.

As soon as once more, it’s been an incredible pleasure attending to know you and [Company Name], and I hope you’ll quickly fill the place with the perfect match. 


[Your Name] 

When It Involves Interviewing, Rating Twice Earlier than You Minimize As soon as

For those who’re nonetheless on the fence a couple of job provide, don’t cease interviewing. Who is aware of, perhaps you’ll rating not only one however two (or extra!) wonderful job affords. This might then offer you leverage to maybe even negotiate a counteroffer with one of many corporations or simply accept what looks like one of the best deal for you! 


  • Elena ProkopetsElena Prokopets

    Elena runs content material operations at Freesumes since 2017. She works carefully with copywriters, designers, and invited profession specialists to make sure that all content material meets our highest editorial requirements. Updated, she wrote over 200 career-related items round resume writing, profession recommendation… extra

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